OFFICE ADMINISTRATOR
Location: South Bend, Indiana, United States
Company: Coldwell Banker Real Estate Group
Job Type: Full-time, Part-time, Hourly
Salary: CA$17 - CA$20 /hr
Posted: Feb 4, 2026
Application deadline: Apr 12, 2026
Source: ZipRecruiter
SUMMARY
The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- General Duties Include:
- Process listings, sales, and closings that are turned in by the agents in the region
- Scan and deposit checks
- Use our various computer programs to process listings, sales, and closings for the region
- Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings
- Process incoming and outgoing mail
- Assist our Sales Agents with troubleshooting and resolving issues
- Assemble listing and buyer packets, as needed
- Maintain accurate logs and monthly reports for the office
- Monitor office supplies and complete order process when necessary
- Maintain organized and accurate files on all work processes
- Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
- Support the managing broker as needed
- QUALIFICATIONS
Person should possess the following:
- Excellent communications skills
- Personable and friendly
- Proficient with technology (Microsoft Office, Google products and other back-office software)
- Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
- Consistent with follow up and follow through
- Strong typing skills
- Ability to handle and resolve recurring problems
- Must be highly organized
- Adaptable to various personalities/situations
EDUCATION and/or EXPERIENCE
- Combination of education and experience sufficient to successfully perform the essential duties of the job
LANGUAGE SKILLS
- Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner
MATHEMATICAL SKILLS
- Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements
REASONING ABILITY
- Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives
PHYSICAL DEMANDS
- Mobility to work in a standard office setting using standard office equipment including:
- Stamina to maintain attention to detail despite interruptions
- Strength to lift and carry files weighing up to 3 pounds
- Vision to read printed materials and a computer screen
- Hearing and speech to communicate in person and over the telephone
WORK ENVIRONMENT
- Frequently subject to interruptions in a moderate noise level office setting
HOURS
- Monday - Friday 8am- 5pm
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