Shop Administrator
Location: Odessa, Texas, United States
Company: Rolfson Oil
Job Type: Full-time
Posted: Feb 10, 2026
Application deadline: Apr 12, 2026
Source: ZipRecruiter
Rolfson Oil, LLC is a growing fuel supply and logistics company focused on the fueling needs of the oil and natural gas industry. Since 1985 Rolfson Oil has delivered bulk fuel and lubricants to business, agriculture, and the oil field in North Dakota, Texas, New Mexico, Wyoming, and Colorado. Our operations have expanded over the past year, growing from one to seven different U.S. basins during that time.
Job Description:
We are looking for a hands-on Shop Administrator to perform a variety of administrative and lead tasks that support the Odessa Field Office - Rentals Division. Duties include providing support to our managers and employees, assisting in daily office needs, review Samsara daily and update records for all equipment, and assisting corporate office with projects and tasks. The ideal candidate should have strong communication skills, excellent organization, time management, problem solver, be a critical thinker, and multitasking ability. The preferred candidate would have industry experience. If you have previous experience that closely fits this role, and/or familiar with our industry, we’d like to meet you.
Benefits and Perks
- Medical, Dental, and Vision health insurance elections
- Voluntary STD, Life, hospital, identity theft, and Accident coverage
- 401K
- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
- Weekly Pay
- Pay Card option
- Online pay stub access
- 24-7 office support
Responsibilities:
- Organize and maintain files, filing systems, and communication that relates to equipment repairs and safety concerns.
- Review repairs daily for trucks entered in systems by Operations and update the mechanic's assignments list accordingly.
- Assist in duties such as mailings, office operations, scanning, etc.
- Oversee the delivery of parts for mechanics and store parts as needed.
- Maintain smooth operations of the general administrative responsibilities of the company.
- Strong communication with operations on employees.
- Install Samsara devices on equipment.
- Utilize & update assets sheet on a daily basis.
- Request license plates for new equipment.
- Upload invoices and attach them to the appropriate unit's file
- Other duties and projects as assigned
Requirements:
- Must have strong communication skills (written and verbal)
- Proven experience as a shop administrative assistant or office admin assistant
- Proficiency in MS Office
- Excellent time management skills and the ability to prioritize work
- Oilfield and or industry experience preferred
- Extremely detailed oriented
- Strength in professionalism and customer service skills
- Ability to multi-task in a very fast paced environment
- Exceptionally organized
- Excellent computer skills
- Pass drug test and criminal background check
- 2-5 years of prior experience preferred
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