Staff Accountant

Position Information

Position Title Staff Accountant Position Type Staff Department Financial Affairs FLSA Exempt Union/Non Union Non Union Full Time or Part Time Full Time Grade 14 Salary Range Hiring Salary Range $66,281 - $94,731 (Depending on Experience) Fixed Term/Tenure Track (Faculty Only) Regular or Temporary Regular Job Description Summary The accountant performs basic accounting functions such as analysis, recording transactions, and account reconciliations. The accountant supports financial operations, month- and year-end close, grants accounting, and vendor management. The position maintains accurate accounting records, prepares journal entries and reconciliations, supports audits, and serves as backup for several accounts payable and grants processes. The position also investigates and resolves accounting issues related to assets, liabilities, revenues, and expenditures.

Minimum Qualifications EDUCATION AND EXPERIENCE

• Bachelor's degree in Accounting, Finance, or related discipline.
• Four years of experience in accounting, finance, or related area, preferably in higher education, nonprofit, or public sector.
• An excellent technical foundation in accounting and finance with an understanding and thorough knowledge of accounting principles (GAAP).
• Experience with grants accounting and federal drawdown systems (G6) preferred.
• Experience with Bank of America Works, Global Access, and Accounts Payable processes preferred.

Criteria CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

• Maintain weekly checks and balances within the vendor application system (Dynamic Forms) and set up new vendors.
• Provide vendor application information to Accounts Payable for direct deposit banking setup.
• Prepare and post journal entries for daily transactions, accruals, allocations, and adjustments as part of month- and year-end close processes.
• Perform month-end closing reconciliations and assist with year-end close activities.
• Maintain supporting documentation for all journal entries and ensure proper approvals are obtained.
• Assist with internal and external audits; prepare audit schedules and support documentation.
• Develop and maintain accounting processes and procedures to improve operational efficiency.
• Collaborate with cross-functional teams to resolve discrepancies and ensure accurate financial reporting.
• Utilize ERP systems (e.g., Colleague) and Microsoft Excel for financial analysis, reporting, and data management.
• Serve as backup for printing Accounts Payable checks.
• Serve as backup for monitoring and reconciling purchase card transactions using Bank of America Works and Global Access.
• Assist Accounts Payable with tasks such as requisition purges and other ad hoc responsibilities.
• Maintain documentation and file organization.
• Maintain strict confidentiality of sensitive employee and company information at all times.
• Prepare appropriate analyses to support accounting entries, prepare journal entries, complete monthly closing procedures and prepare monthly account reconciliations.
• Perform necessary research for accounting issues using the pronouncements from GASB.
• Responsible for the suggestion and implementation of approved policies and procedures to ensure complete and accurate recording and reporting of all general accounting activity.
• Handle daily cash management and bank treasury functions, including stop payments, cancel, issues and handling check fraud claims.
• Transmit the electronic positive pay file to bank.
• Create journal entries to record daily accounting to appropriate accounts.
• Control and monitor the use of the College's business credit cards.
• Review the credit card statements and supporting documentation to determine accuracy.
• Review daily bank cash flow to determine cash needs and request money transfers if needed.
• Monitor and prepare schedules of commission revenue received.
• Perform other related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of accounting principles and financial practices, which is noted through work experience.
• Ability to understand audit and business risks and factor this into the creation of business strategies.
• Critical thinker with innate ability to work under stringent deadlines.
• Ability to establish and maintain effective and harmonious work relationships with staff, faculty, students, college officials and general public.
• Ability to successfully work on a number of different projects and conflicting deadlines and interest.
• Ability to communicate with all levels of management and a basic understanding of the other functional issues and problems related to the other disciplines.
• Ability to motivate others to achieve positive action and results.
• Strong, articulate, detail orientated individual with excellent oral and written communication and accounting research skills.
• Knowledge of MS Office (specifically MS Excel) and use of accounting software, including ERP systems such as Colleague, Banner, PeopleSoft, SAP and Oracle.

Job Requirements PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, a personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

• Ability to communicate effectively in spoken and written standard English.
• As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
• A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.

ACCOMMODATIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential job duty. Prince George's Community College provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Accommodation determinations are made on a case-by-case basis. If reasonable accommodation is needed, please contact the Equity, Culture, and Talent (ECT) department.

Is Background Check Required? Yes Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No

Posting Detail Information

Posting Number PGCC233111/12 Open Date 02/10/2026 Close Date Open Until Filled Yes Background Check Statement Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

• This position offers a comprehensive benefits package, including paid time off, paid holidays, retirement plans, and health and welfare coverage.

Application Status: you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.