Administrative Coordinator 3

Job Description

Join our team of exceptional faculty and staff!

Thank you for your interest in Louisiana Tech University. Louisiana Tech University is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a culture where people of all backgrounds, identities, and perspectives can feel secure and welcome.

Position: Administrative Coordinator 3

Department: Department of Aviation

Location: Ruston, LA

Job Type: Classified, Full-time

Hourly Rate: $13.77 Hourly

Closing Date: August 25, 2025

APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.

• The State of Louisiana only accepts online applications. Resumes WILL NOT be accepted in lieu of a completed application. A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy.
• Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information. Neglecting to do so may lead to your application being considered lacking in the required competencies.

SUPPLEMENTAL INFORMATION:

Civil Service test score is not required in order to be considered for this vacancy.

QUALIFICATION REQUIREMENTS:

MINIMUM QUALIFICATIONS:

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

COMPETENCIES:

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies:

• Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.

FUNCTION OF WORK:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.

LEVEL OF WORK:

Advanced

SUPERVISION RECEIVED:

General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED:

May supervise 1-2 lower-level personnel.

JOB DISTINCTIONS:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Click Here to View the Civil Service Job Spec:

https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060

NOTE:

Once you start the application process you will not be able to save your work, so ensure you have everything available to complete your application before you begin.

APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE.

• The State of Louisiana only accepts online applications. Paper applications will not be accepted. Resumes WILL NOT be accepted in lieu of a completed application. Any information about a job on your resume that was not included in the work history section of the online application cannot be used to evaluate your qualifications for the posted vacancy. Applications may be rejected if incomplete. *

NOTE TO CURRENT EMPLOYEES:

If you are a current Louisiana Tech University employee, you must apply for this position internally through Workday. Follow these steps to apply:

• Log in to your Workday account.
• Click on "Menu" and open the "Jobs Hub" app.
• Select "Browse Jobs" and enter the "Job Title" in the search bar.
• Click on "View Job" to review the job posting.
• To apply, click the "Apply" button.
• Review and update your Job History, Education, and Skills as needed.
• Once you're satisfied, click "Submit" to complete your application.

Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.

Louisiana Tech may require a criminal background check to be conducted on candidate(s) selected for hire and employment is contingent upon the institution's verification of credentials.

Please Note: Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration.