Payroll Specialist
Location: Charlottetown, Prince Edward Island, Canada
Company: University of Prince Edward Island
Job Type: Full-time, Hourly
Posted: Jul 20, 2025
Application deadline: Apr 12, 2026
Source: Adzuna
The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll Specialist to join our fast paced, service-oriented team. In this role, your primary responsibility will be the accurate and timely preparation of Records of Employment (ROEs), ensuring compliance with all relevant regulations and supporting employees through key transitions.
RESPONSIBILITIES:
As part of the Payroll team, the Payroll Specialist will:
- Prepare Records of Employment and letters confirming employment or earnings
- Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
- Verify and enter bi-weekly employee related payroll changes in two distinct pay cycles; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
- Entering and updating positions, employee and timesheet information for hourly and student employees
- Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
- Perform other payroll processing activities including the processing of government, pension, benefit and union remittances by specific deadline dates
- Prepare and distribute relevant reports as required.
- Respond to a variety of inquiries
- Serve as primary departmental contact for all general incoming inquiries and information requests
QUALIFICATIONS:
- Minimum two-year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
- Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
- Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
- Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
- Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
- Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
- Experience working in a unionized environment
- Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations
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