Administrative Assistant, Site (internal only)
Location: Yellowknife, Northwest Territories, Canada
Company: Burgundy Diamond Mines
Job Type: Full-time, Part-time
Posted: Jul 1, 2025
Application deadline: Apr 12, 2026
Source: Adzuna
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Administrative Assistant, Site (internal only)
Yellowknife , Northwest Territories, Canada | Full-time
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About Burgundy Diamond Mines
Burgundy Diamond Mines is a premier global diamond company that proudly produces and delivers ethically sourced diamonds from mine to market. Tracing diamonds end-to-end from its world-renowned Ekati Diamond Mine in Canada’s Northwest Territories, right through to retail diamond sales, creates unquestionable diamond origin and traceability.
Founded in Perth, Western Australia, Burgundy has established itself in the market through its innovative strategy and unique vertically integrated business model, focused on capturing margins along the full value chain of the diamond market. Burgundy is part of CanadaMark, a program that assures manufacturers, retailers and customers, that Burgundy Diamonds are sustainably produced and support ethical investment in Canadian Northern Indigenous communities.
Burgundy has an office in Calgary, Canada and a diamond sales office in Antwerp, Belgium.
Position Overview
As a member of the Mining Support Team, the Administrative Assistant will report to the Superintendent, Mining and work a 2 weeks on / 2 weeks off schedule at the Ekati Diamond Mine. The Superintendent Mining will be responsible for the administrative functions within the Surface Mining and Mobile Maintenance Teams.
Job Duties/Responsibilities
- Uploading inspections/audits into the system.
- Review Training requirements and ensure information is current and up to date.
- New employees on top of employee assessments – timelines.
- Arrange Travel and make changes for personnel and assist to arrange over time coverage.
- Working with the travel team to manage logistics around booking personnel in and out of site, depending on their rotation.
- Action vacation and overtime requests for all personnel and tracking overtime and holidays.
- Reviewing and entering records of Time related info, including overtime and vacation/leave bookings.
- Assist in creation, formatting, documentation of processes or procedures for departments – formatting and document approvals.
- Working in SAP, creating Purchase Orders and submitting approvals to accounts payable of vendor payments by entering service entry sheets based on materials received and contract labor completed.
- Recording meeting minutes.
- Creating excel spreadsheets and PowerPoint presentations if requested.
- Other duties and administration for other groups, as assigned.
Education/Experience
- Role appropriate post-secondary education.
- Minimum of 2 years relevant experience.
- Computer literacy, particularly Microsoft Office applications Excel and PowerPoint.
- SAP experiences an asset.
What We Offer
At Burgundy Diamond Mines, we believe people are our most important asset. This is why we are fully committed to the health, safety and well-being of our employees. We believe in establishing strong lasting and respectful relationships with the people and communities with whom we work.
We are dedicated to developing our workforce and to creating an environment where people can learn, grow and take on new responsibilities. We build capacity within our workforce by offering leadership training, apprenticeship positions and adult education initiatives.
Burgundy Diamond Mines offers a competitive salary, performance bonus and total compensation package, including company paid extended health, dental and vision care, an Employee Family Assistance Program (EFAP), employer matched pension, generous paid vacation and personal days, as well as a Dependent Scholarship Program and employee discounts. On site we provide accommodations and meals, a fully equipped gym and recreation facilities,
Additional Information
The Company provides travel to and from the Ekati mine site out of Calgary, Yellowknife, and other northern fly points.
Preference will be given to qualified applicants from our Impact Benefit Agreement (IBA) Groups. Members should clearly identify their IBA status on the online job application and resume to receive priority consideration.
Visit www.arcticcanadian.ca to apply and to learn more about Arctic’s operations.
Closing Date: This position will remain open until a suitable candidate is found.
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Application Form
First Name *
Last Name
Email *
Phone *
Resume *
Are you eligible to work in Canada? *
IBA Status - Commitments to our legal agreement are important to us. You have the option to identify your status below to receive priority consideration. If requested can you provide Status Card? * --Select-- Akaitcho Treaty 8 Lutsel Akaitcho Treaty 8 Yellowk KIA - Hamlet of Kugluktuk North Slave Metis Alliance Tlicho Treaty 11 Northwest Territories Other No IBA Status
If you chose Other, please specify
What is your employment status with Ekati? * --Select-- Never worked at Ekati Current Employee Former Employee Current Contractor Former Contractor
Are you currently a resident of Northwest Territories or Nunavat? *
- Yes
- No
A conflict of interest arises when an employee's personal relationships, actions, or interests outside of work interfere, have the potential to interfere, or even appear to interfere with the interests of the company. This will not hinder your hiring process; we simply prioritize transparency in the process. Please indicate any applicable conflicts of interest or select 'none'. Do you: --Select-- have a financial or personal interest that may interfere with his or her duties to the Company; hold shares in other Companies which may deal with or compete with our Company; take part in outside work or business or is a member of a group or sits on a company’s board that is in competition with our Company, or interferes with his or her work performance; have a family member already working in our Company give preferential treatment to relatives or friends or to an organization in which an employee’s relatives or friends have a financial or other interest. none
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